Asked in Contracts

Q: Using an online form for contracts but I cannot export clients' answers directly; can I paste their signatures...

I am using an online form software to have customers sign COVID19 declarations (i.e. affirm they exhibit no symptoms). The form supports signatures, names, and other relevant information for a legally binding contract. The form the customers fill out has the contract outlined in it.

However, when I want to export the client's answers, the software only exports his answers (name and signature) and not the contract AND answers. Thus, my workaround boils down to extracting their signatures and names, and 'pasting' them into a document with the exact same contract they read and signed.

The problem I'm seeing is that this is analogous to having a client sign a contract by hand, then cutting out his signature, and gluing it onto an identical (but blank) contract, which seems illegal. I would like to know if my workaround is legally binding.

DISCLAIMER: I have neither finished that form, nor do I plan on using it without being certain of its legitimacy; it's why I'm asking.

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2 Lawyer Answers
Phil Cardis

A: Your concerns are well founded as you note and ripe for challenges as to the integrity/validity of the contractual instrument absent the signor's express consent to the contractual manipulation intended. The "workaround" is simply not advised.

There are many types of E-sign platforms that would be best used here which would avoid the issues noted and frankly automate the process versus the manual one suggested.

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Maurice Mandel II
Maurice Mandel II

A: It is not necessary to do multiple postings of your question. You need to refresh your browser to see the question posted. This is an indication that your IT skills are not as good as you may perceive them to be and this could be the root of your problems. There are many types of E-sign platforms that would be best used here which would avoid the issues noted and frankly automate the process versus the manual one suggested. Your "workaround" is not advisable from a legal standpoint. Could be considered forgery.

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