Q: My tree farm/lake club needs to vote by email. How do we change the by-laws?
A:
First check the organic documents of the organization. See whether the documents set forth the methods of voting. If none, have the board of directors at a regular scheduled board meeting vote o a proposal to change the organic documents to permit voting by email. Request the members to send in their email address and phone number. Provide a return mail envelope with postage affixed. Check with an agency that does secure voting process. In your cover letter explain the process for secure anonymity. See if enough votes are returned which will permit the organic documents can be changed to permit voting electronically.
If yes, prepare a vote by board members to approve the method.
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