When Electronic Return Receipt is an acceptable replacement for the paper version (Green Cards) for proof of service?

Question

In a civil case against a federal agency filed at a federal district court (Northern District of California in this case). According to Rule 4(i) of the Federal Rules of Civil Procedure you would need to serve the agency, attorney general and local district attorney by certified mail. As a part of proof of service I was considering return receipt as well, now question is whether the electronic version (which is faster and cheaper) is a suitable replacement for the paper version of such return receipts?

James L. Arrasmith · Answer

In federal civil cases, including those in the Northern District of California, Rule 4(i) of the Federal Rules of Civil Procedure specifies that certain parties must be served by certified mail with a return receipt. Traditionally, this has meant using paper return receipts to provide proof of service. 
 
While electronic methods can offer speed and cost benefits, their acceptance as a replacement for paper return receipts depends on the court's specific rules and acceptance policies. Many federal courts are gradually incorporating electronic filing and service options, but not all have fully adopted electronic return receipts for every type of service. 
 
To ensure your proof of service is valid, it's important to consult the local rules of the Northern District of California or reach out to the court clerk. They can provide guidance on whether electronic return receipts are currently accepted for your case. If electronic receipts are permitted, make sure to follow the prescribed format and submission procedures to comply with all legal requirements.

Q: When Electronic Return Receipt is an acceptable replacement for the paper version (Green Cards) for proof of service?